TERMS & CONDITIONS

Studio & On-Location Photography Bookings

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1. Booking & Deposit

• A non-refundable deposit is required to confirm your booking. Until this deposit is received, the booking is not secured.

• The remaining balance is due on or before the date of the photoshoot.
   

2. Rescheduling & Cancellations

• Bookings can be rescheduled with a minimum of 48 hours’ notice, subject to availability.

• If less than 48 hours’ notice is given, the deposit will be forfeited, and a new deposit will be required for a future booking.

• Cancellations do not qualify for a deposit refund.
   

3. Studio Bookings (Individual Headshots & Personal Branding)

• Session Timing & Late Arrivals:

• Sessions will begin at the scheduled time. If the client arrives late, the session time cannot be extended unless additional fees are paid.

• Session time can only be extended where necessary and possible, at the photographer’s discretion.

• Creative Style & Retouching:

• The photographer is responsible for ensuring that the creative style remains consistent with the current portfolio that the client has seen.

• New looks and styles may be explored at the photographer’s discretion, with the best interest of promoting the client and meeting agreed objectives.

• Additional retouching requests beyond the agreed package may incur additional fees.

• Social Media & Credit:

• Sharing images on social media is encouraged, and crediting/tagging (@headshottoby) is always appreciated.

• Please do not apply filters, airbrushing, or alterations to the images before sharing. Contact the photographer for any additional retouching requests.

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4. On-Location Business Branding & Team Headshots

Workspace Readiness & Organisation:

• The location must be tidy, organised, and in a state ready to be photographed upon the photographer’s arrival.

• Any major setup, clearing, or reorganisation required may result in less photography time and will not be compensated with extended time.

• Employee/Personnel Awareness & Consent:

• All employees and personnel who will be photographed must be informed in advance.

• It is the client’s responsibility to obtain verbal or written consent from all individuals involved in the session.

Scheduling & Delays:

• The photographer is not responsible for delays caused by personnel being unavailable due to meetings, calls, or other commitments.

• The scheduled session time cannot be extended due to such delays, especially where travel is involved. If additional time is required, it may incur additional charges.

Travel & Location Fees:

• On-location bookings outside [insert radius, e.g., 20 miles of Lincoln] may be subject to additional travel fees.

5. Copyright & Image Usage

• The copyright of all images remains with the photographer (Headshot Toby).

• The client is granted a license to use the images for personal or business promotional purposes (e.g., websites, social media, marketing materials).

• Images must not be edited, altered, or modified (e.g., applying filters, airbrushing, or retouching) by the client or third parties. If additional edits are required, please contact the photographer.

• Images may not be sold, used for third-party commercial purposes (e.g., stock photography, resale), or sub-licensed without prior written consent.

6. Press & Print Publications

• If images are to be featured in print publications or press platforms, the client must contact hello@headshottoby.co.uk before publishing.

• An additional licensing fee may apply, and images should be credited accordingly.

7. Studio & On-Location Conduct & Liability

• Clients must respect studio equipment and space. Any damage caused to equipment or props due to negligence may be chargeable.

• The photographer is not liable for any injuries, accidents, or property damage during the shoot.

8. Force Majeure

• In the event of unforeseen circumstances (e.g., severe weather, illness, equipment failure), the photographer reserves the right to reschedule the session. Deposits will be transferred to the rescheduled date.